Case Study

How a 7-Person HVAC Company Added $96,000 in 60 Days

Automation replaced slow response and manual scheduling.

The Business

7-person HVAC company. 40-60 inbound leads per month. $12K average ticket size. Owner handling email leads manually.

The Problem

  • Website leads sent to inbox
  • Owner replied manually
  • Average response time: 4 hours
  • Close rate dropped when response exceeded 1 hour
  • Office assistant spent 15 hours/week scheduling manually

Speed was costing them revenue.

What We Built

  • Instant auto-response (SMS + Email)
  • AI qualification (urgent vs standard)
  • Automatic calendar booking
  • CRM entry
  • Dispatch notification
  • 24-hour follow-up if no response

Connected email, SMS, CRM, and scheduling tools into one automated workflow.

The Results

Response time

4 hrs → 2 min

Close rate

+18%

Additional revenue

~$96K

in 60 days

Admin time removed

15 hrs

per week

"We were losing deals because we weren't fast. Now the system replies before I even see the email."

HVAC Company Owner

ROI Breakdown

Additional jobs closed (first 60 days)12 jobs
Average margin per job$8,000
Added revenue$96,000
Automation cost$5,000 one-time
Break-evenUnder 2 weeks

Manual response is expensive.

Automation pays for itself faster than your next hire.

Start My Automation